These instructions may vary depending on your zip / archiving program and version.
Requirement: You must have installed on your system some form of zip compression and archiving software, such as WinRAR or WinZip.
Firstly find the file which you would like to zip and password protect. Making sure the file is saved and any open instances of the file are not running, such as an open word document of the file.
In this page you can find two examples how to accomplish password encrypting and compressing a document.
- Using WinRAR to Zip and password protect a file.
Right mouse click on the file. Select Add to archive… or add to zip depending on zip archiving program and version.
The examples given below use WinRAR 3.20.
Once you have selected this option your archiving program will appear with a parameters box being displayed. Example below.
Under the field Archive name type a suitable name to call the file, form or other sensitive document, i.e. name of customer, making sure the name keeps the file extension .zip
THEN
Under Archive format click and select ZIP
THEN
Click / select the Advanced tab at the top left.
Once the Advanced tab has been selected these options will appear and should look like this (below).
Next
Click / select the button that says Set password.
A popup box will appear and ask you to enter a password twice for confirmation.
Enter this password (in both fields): 07secure
The password will appear as dots on as you type them. (Example below)
THEN
Click / select the button that says OK
NOTE: Do not select the tick box saying Show password!
THEN
Once you have selected the password and clicked OK you will see this again (below)
THEN
Click / select the button that says OK.
The file will then be zipped under password protection as the filename you chose earlier and the same directory as the original unzipped document, unless selected it to be saved elsewhere.
NEXT
Email this zipped file as an attachment to ePayments@sheilds.org.
- Using WinZip to Zip and password protect a file.
The examples given below use WinZip 11.0.
Open your WinZip program.
Click / select the button that says New.
Once you have selected the New button this window will appear (below). Enter the name of the file you wish to call the zip archive, i.e. your name. Then select OK.
NEXT
This window will appear (below). Select the file you wish to compress and password encrypt (an example is ringed ‘Doc2.doc’).
THEN
Select / tick the box under Options that says Encrypt added files.
THEN
Click / select the button that says Add
This window will appear asking for you to enter a password.
On both lines enter the password: 07secure
Note: Make sure the ‘Mask Password’ box is checked.
THEN
Click / select the button that says OK.
Your password encrypted Zip compress archive file has now been created to the directory specified.
NEXT
Email this zipped file as an attachment to ePayments@sheilds.org.
